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Trying to control email files can be both cumbersome and confusing, especially if several hundred new emails arrive each day. Controlling storage space is also important, because it may be suddenly needed. It would be nice if there were a system or robot which could read emails and distinguish accurately the important ones from the trivalent and the meaningful from straight out junk mail, but no such machine exists that can even come close to the human sorting system. So what is a person to do when the management and storage of email becomes overwhelming. Here are a dozen little tips for advice to set some guidelines for control of emails on a daily basis.

1. Create and label mailboxes to store emails by their categories of significance or interest.
2. Set a maximum limit of emails that will be accepted each day. Never ever go over that limit.
3. Save emails with important attachments in My Document or other computer sub document files. Be sure to appropriate label these so they can be easily found.
4. Read brief emails and delete them if they are unimportant. If not, they’ll most likely be forgotten and will add to the confusion of viewing all emails later.
5. Respond to emails as promptly as possible. Trying to get back to a sender later gets confusing and will add to the confusion of viewing and replying to emails later.
6. Any emails that doesn’t signify who sent it are most likely junk mail; delete them
7. Any email that doesn’t have a subject that pertains to your business, family, friends, contacts, groups, organizations, etc. are most likely junk mail; delete them.
8. Emails that take up several lines in an In Box are typically junk mail; delete them.
9. Any emails that announce “someone”s looking for you’ or “someone has a crush on you” or “someone wants you to be his / her friend” or something to that effect are most likely trying to solicit new clientele; unless that is something desired, delete them.
10. Any email which typically doesn’t have a name in the greeting is junk mail at the least and probably fraud at the worst; delete them.
11. Clean out sub email files on an ongoing basis, for example each week or every two weeks or every month.
12. If any emails have been in the In Box or a sub file for a long period of time such as 6 months or more than a year, most likely they have become insignificant by now; consider deleting them. If any of them are still important, consider copying them to My Document or other computer sub document file.

These are bits of information which will help to manage emails. It is important to maintain internet storage space, because the worst scenario which could possibly happen could be the need of space to hold an important email document and there isn’t enough space available because of other junk tying it up.